HOA Tracking Database Software will manage Tenant/Owner Notification Letters, Accounts Payable, Dues and more. When managing critical and detailed data, such as that associated with the daily activities of a Homeowners Association (HOA), accuracy and ease of use will ultimately determine whether a system is effective. Many users create Microsoft Excel files to handle billing, payments and notifications. However, these spreadsheets can quickly get out of hand. The fact is, Excel is good for analyzing financial information and number crunching, but Excel is not a database.